B2B sales team
Free Sales Proposal Template
A free sales proposal template to help B2B teams pitch a solution, define deliverables and pricing, and win the deal with a clear, professional document.
Talk to us about this templateSales Proposal
A practical plan to deploy a unified order management platform that reduces fulfillment errors and speeds up shipping.
Why now.
Harbor Goods Trading is scaling faster than its current order tools can support, and manual handoffs between sales, warehouse, and shipping are creating costly errors and delays. Meridian Systems Group will implement a unified order management platform that connects these workflows in one place, with a phased rollout designed to deliver measurable improvements without disrupting daily operations.
The problem & solution.
Orders move through three disconnected systems, so staff re-enter data by hand, mistakes slip through to customers, and the team has no reliable view of fulfillment status across channels.
Meridian Systems Group will deploy a configured order management platform with integrated inventory sync, automated routing rules, and a shared operations dashboard, supported through go-live and team training.
Success Metrics
- Order accuracy rate
- Current
- Roughly 94 percent
- Target
- 99 percent within 90 days of go-live
- Average fulfillment time
- Current
- Two business days
- Target
- Same-day processing for in-stock orders
- Manual data entry hours
- Current
- About 30 hours per week
- Target
- Reduced to under 8 hours per week
How we engage.
A staged delivery model that proves value on a single channel first, then expands across the operation once results are confirmed.
Client Dependencies
- Access to current order, inventory, and shipping data
- One operations lead available for review checkpoints
- API credentials for existing systems and carrier accounts
- Availability of warehouse staff for pilot testing and training
What's in & out.
In Scope
- Discovery of current order and fulfillment workflows
- Platform configuration for products, channels, and routing rules
- Integration with inventory and shipping carrier systems
- Pilot rollout on one sales channel with monitoring
- Team training and go-live support across all channels
Out of Scope
- Custom hardware procurement for the warehouse
- Migration of historical orders older than 24 months
- Ongoing managed operations after the support window
- Third-party platform subscription and license fees
Success Prerequisites
- Source system data is available and reasonably clean
- A single operations owner approves each milestone
- Pilot channel is selected before configuration begins
What you'll receive.
- 01Discovery and configuration planEnd of week 3
Documented current workflows, target order flow, routing rules, and the configured platform environment.
- 02System integrationsEnd of week 6
Live connections to inventory, sales channels, and shipping carriers with validated data sync.
- 03Pilot rollout and reportEnd of week 9
Single-channel pilot with monitored results, accuracy metrics, and a readiness assessment for full launch.
- 04Go-live and training packageEnd of week 12
Full-channel launch, staff training sessions, operations runbook, and post-launch support notes.
Phases, deliverables, allocations & dates.
- ·Discovery and configuration plan
- ·System integrations
- ·Pilot rollout and report
- ·Go-live and training package
Fees & schedule.
Net 15
Pre-approved expenses are billed at cost.
Fees
Workflow mapping, target order flow design, and configured platform environment.
Inventory, sales channel, and shipping carrier integrations with validated data sync.
Single-channel pilot, monitoring, accuracy reporting, and launch readiness assessment.
Full-channel launch, staff training, operations runbook, and post-launch support.
Payment Schedule
Why this team.
Team Members
Owns solution design, milestone reviews, and overall account accountability.
Runs configuration, integrations, and pilot testing through go-live.
Case Studies
Consolidated four order entry points into one platform with automated carrier routing.
Integrated inventory and shipping across marketplace and direct sales channels.
Differentiators
- Phased rollout that proves results on one channel before full launch
- Fixed scope, timeline, and pricing aligned from the first draft
- Go-live includes hands-on training and a documented operations runbook
What could go wrong.
The fine print.
This proposal may be attached to a separate services agreement if the parties choose to execute one.
Client owns its configured platform setup and data after all fees are paid. Meridian Systems Group retains ownership of reusable methods, tools, and pre-existing materials.
Either party may terminate with written notice. Work completed through the termination date remains payable.
Template questions
What should a sales proposal include?
A strong sales proposal includes an executive summary, the buyer's problem and business case, your proposed solution and scope, deliverables, a timeline, clear pricing, qualifications or proof, and terms. This template provides each of these sections so you can present a complete, credible offer.
How should I structure pricing in a sales proposal?
Tie pricing to clearly defined deliverables, show a single total cost, and break it into a payment schedule linked to milestones such as acceptance, pilot sign-off, and go-live. This template uses a fixed-price model with phase fees and milestone payments that always add up to the total.
How long should a sales proposal be?
Long enough to answer the buyer's key questions and no longer. For most B2B deals that means a few pages covering the problem, solution, scope, timeline, pricing, and terms. Lead with the executive summary so a busy decision-maker can grasp the value quickly.
How do I write a sales proposal that wins the deal?
Focus on the buyer's outcome rather than your features, quantify the impact with measurable success metrics, scope the work clearly so there are no surprises, and make pricing and next steps easy to say yes to. This template is organized to do exactly that.