Landscaping company or landscape architect
Free Landscaping Proposal Template
A free landscaping proposal template with a site plan, hardscape and softscape scope, planting schedule, establishment care, and phase-based milestone payments.
Direct answer
A free landscaping proposal template with a site plan, hardscape and softscape scope, planting schedule, establishment care, and phase-based milestone payments.
Best for
- Landscaping company or landscape architect creating a client-ready proposal
- Service teams that need landscaping scope, pricing, timeline, and terms in one document
- Visitors who want to fill a proposal template before creating an account
Commercial Landscape Redesign Proposal
A complete landscape redesign for a commercial property covering site assessment, hardscape construction, softscape installation, and a 90-day maintenance handover.
- Prepared for
- Casey ReevesProperty Manager, Harborview Plaza
- Valid until
- Aug 29, 2026
Full landscape redesign with 90 days of care included
Harborview Plaza's exterior common areas have deteriorated to the point where cracked hardscape, overgrown beds, and a failing irrigation system are affecting tenant satisfaction and curb appeal for prospective lessees. Greenline Landscapes will survey the site, deliver a new landscape design, and execute a phased installation covering hardscape, softscape, and irrigation, followed by a 90-day maintenance period to establish plant health before handing care back to the property team.
No leaks and at least 90 percent plant survival
The property's landscape has not been redesigned in over a decade. Cracked walkways, sparse planting beds, and a malfunctioning irrigation system create a poor first impression for prospective tenants and draw recurring complaints from current ones.
A full landscape redesign that replaces deteriorated hardscape, installs drought-tolerant planting suited to the microclimate, upgrades the irrigation system to smart controllers, and includes a 90-day establishment maintenance period.
Success Metrics
- Curb appeal
- Current
- Visible deterioration, tenant complaints on record
- Target
- Refreshed exterior with no outstanding landscape-related complaints
- Irrigation efficiency
- Current
- Manual system with visible leaks and overwatering
- Target
- Smart-controller irrigation with zone-based scheduling and no leaks
- Plant establishment rate
- Current
- N/A (new installation)
- Target
- 90%+ plant survival at the end of the 90-day maintenance period
Hardscape goes in first so new plants stay protected
A survey-driven landscape redesign executed in four phases, with hardscape preceding softscape to protect new plantings from construction traffic.
Client Dependencies
- Access to the full property exterior, including gated or restricted areas
- Timely design approval and material selections (5 business days)
- Coordination with tenants on any temporary walkway closures or parking adjustments
- Water supply access for irrigation testing and the establishment period
Covers the full redesign but not lighting or ongoing maintenance
In Scope
- Site survey, soil analysis, and a scaled landscape design with material specifications
- Hardscape demolition and construction: walkways, entry features, retaining walls, and drainage grading
- Irrigation system upgrade with smart controllers and zone-based scheduling
- Softscape installation: trees, shrubs, groundcover, and mulch per the approved design
- 90-day establishment maintenance including watering, pruning, replacements, and a final walkthrough
Out of Scope
- Structural repairs to buildings, parking lots, or retaining walls not in the landscape scope
- Outdoor lighting design and electrical work (can be quoted separately)
- Ongoing landscape maintenance beyond the 90-day establishment period
- Snow removal, ice management, or seasonal holiday installations
- Permit fees for any work requiring municipal approval
Success Prerequisites
- Full property access confirmed before the site survey
- Landscape design approved and material selections finalized before hardscape begins
- Tenant notification of temporary closures coordinated with property management
Eight weeks from site survey to final walkthrough
- ·Site survey and landscape design
- ·Hardscape installation
- ·Softscape and planting installation
- ·Maintenance plan and handover
Office campus redesign cut annual water use by 40 percent
Team Members
Leads the site analysis, design development, and material specification for every project.
Manages installation crews, coordinates subcontractors, and oversees the establishment maintenance period.
Case Studies
Redesigned 2.5 acres of common-area landscape for a multi-building office campus, replacing turf with drought-tolerant planting and upgrading to smart irrigation.
Replaced deteriorated entry hardscape and installed new planting beds across the main pedestrian corridor.
Differentiators
- Design-build model with the designer on site during installation, not just at plan delivery
- 90-day establishment maintenance included, ensuring plant survival before handover
- Drought-tolerant plant palettes that reduce long-term water and maintenance costs
Fixed price with materials and plants included
Net 15
All materials, plants, and subcontractor costs are included as priced. Changes to the approved design or additional plantings requested after approval are quoted and pre-approved in writing before work proceeds.
Fees
Site survey, soil analysis, scaled landscape design, plant schedules, irrigation layout, and material specifications.
Demolition, walkway and entry construction, retaining elements, and drainage grading.
Trees, shrubs, groundcover, mulch, and irrigation system upgrade with smart controllers.
90-day establishment maintenance period, written care plan, and final walkthrough.
Payment schedule
Site survey starts once property access is confirmed
- 1Accept the proposal and pay the depositHarborview Plaza
- 2Confirm access to gated and restricted areasHarborview Plaza
- 3Schedule the site survey and soil analysisGreenline Landscapes
Source ledger
What's inside this free landscaping proposal template
This landscaping proposal template is a complete, editable example for landscaping companies and landscape architects scoping a commercial or residential property redesign. It covers a site assessment, hardscape and softscape plans, material specifications, and a maintenance handover with milestone payments.
- Site assessment and design concept with material specifications
- Hardscape scope: paths, retaining walls, drainage
- Softscape and planting schedule with species selection
- Establishment care and maintenance handover plan
- Phase-based milestone payments
How to use this landscaping proposal template
Preview the full example above, then open it in InkDraft to make it yours. Replace the sample site and planting plan with your actual project, adjust the material specifications and pricing, and set the milestone schedule. When the proposal reads the way you want it, send it for review and signature or export a PDF.
Template questions
What should a landscaping proposal include?
A strong landscaping proposal covers the site assessment, design concept, hardscape and softscape scope, a planting schedule, material specifications, a maintenance handover plan, and pricing with milestone payments tied to each phase.
How do you price a landscaping project?
Price by phase: design, hardscape installation, softscape and planting, and maintenance handover. Include material costs and labor separately so the client can see where the budget goes. Milestone payments tied to phase completion are standard.
Should a landscaping proposal include a maintenance plan?
Yes. A 30 to 90 day establishment care period after planting is standard, covering watering, fertilization, and plant replacement guarantees. Ongoing maintenance beyond establishment is typically a separate agreement.
What should be out of scope in a landscaping proposal?
Typically utility relocation, irrigation system repairs not caused by the project, tree removal requiring specialized permitting, and ongoing lawn care beyond the establishment period.