Interior design studio
Free Interior Design Proposal Template
A free interior design proposal template with a space plan, FF&E selections, managed procurement, and phased fees tied to concept, design, and installation.
Direct answer
A free interior design proposal template with a space plan, FF&E selections, managed procurement, and phased fees tied to concept, design, and installation.
Best for
- Interior design studio creating a client-ready proposal
- Service teams that need design scope, pricing, timeline, and terms in one document
- Visitors who want to fill a proposal template before creating an account
Interior Design Proposal
A residential interior design engagement from concept and space planning through procurement and final installation.
Why now.
The client is renovating the main living floor of their home and wants a cohesive, livable design that works for a young family without feeling precious. Fernleaf Interiors will lead the project from concept and space planning through material selection, procurement, and final installation, delivering a single coordinated scheme rather than a series of disconnected purchases.
The problem & solution.
The living, dining, and entry areas were furnished piecemeal over several years, the layout does not support how the family actually uses the space, and the client has neither the time nor the sourcing relationships to pull a coherent scheme together.
A single planned engagement covering space planning, a full design scheme, and managed procurement and installation, so the client approves one coordinated direction and receives a finished, styled space.
Success Metrics
- Design scope coverage
- Current
- Piecemeal, uncoordinated furnishing
- Target
- A single coordinated scheme across living, dining, and entry
- Delivery timeline
- Current
- Stalled, no clear plan
- Target
- Concept to installed space within the agreed 12-week plan
- Budget adherence
- Current
- Unplanned, ad hoc spend
- Target
- Furnishings procured within the agreed budget and schedule
How we engage.
A staged design process with approvals before procurement, so nothing is ordered until the scheme is signed off.
Client Dependencies
- Access to the space for measurement and site visits
- A confirmed furnishings budget and any must-keep pieces
- One decision maker for approvals at each stage
- Timely sign-off on the concept and procurement schedule to hold the timeline
What's in & out.
In Scope
- Site measurement and a space plan for the living, dining, and entry areas
- A concept and material scheme with mood boards and finishes
- Furniture, fixture, and equipment (FF&E) selection and a procurement schedule
- Managed ordering, tracking, and delivery coordination
- Final installation and styling, plus one consolidated revision round on selections
Out of Scope
- Structural, electrical, or plumbing works and permits
- Architectural drawings and contractor management
- Custom joinery beyond the agreed allowance
- Rooms and areas outside the living, dining, and entry
- Furnishings purchased outside the agreed procurement schedule
Success Prerequisites
- Budget and must-keep pieces confirmed before design development
- Concept and procurement schedule approved before ordering
- Feedback on selections consolidated into one round
What you'll receive.
- 01Concept and space planEnd of week 3
A measured space plan plus a concept scheme with mood boards, finishes, and the agreed direction for the living, dining, and entry areas.
- 02Design development packageEnd of week 7
Detailed FF&E selections with specifications, materials, and a room-by-room design package for approval.
- 03Procurement schedule and documentationEnd of week 10
A procurement schedule with items, lead times, and costs, and managed ordering and delivery coordination.
- 04Installation and stylingWeek 12
Delivery, placement, and final styling of the space, plus a walkthrough and snag resolution.
Phases, deliverables, allocations & dates.
- ·Concept and space plan
- ·Design development package
- ·Procurement schedule and documentation
- ·Installation and styling
Fees & schedule.
Net 15
Furnishings, materials, and third-party trade costs are billed to the client at cost through the agreed procurement schedule and are separate from the design fee. Pre-approved delivery and installation labor are billed at cost.
Fees
Site measurement, space plan, concept scheme, and material direction.
Detailed FF&E selection, specifications, and the room-by-room design package.
Procurement schedule, managed ordering, and delivery coordination.
Delivery, placement, final styling, and snag resolution.
Payment Schedule
Why this team.
Team Members
Leads concept, space planning, and the client relationship.
Owns FF&E specification, ordering, and delivery coordination.
Case Studies
Reworked the main floor of a family townhouse from a measured space plan through installed, styled rooms.
Led FF&E selection and procurement for a full living and dining refresh.
Differentiators
- A single coordinated scheme, not a series of disconnected purchases
- Procurement managed end to end, with lead times and costs tracked
- Approvals locked at each stage before money is committed
What could go wrong.
The fine print.
This proposal may be attached to a separate services agreement if the parties choose to execute one.
Fernleaf Interiors retains ownership of its concepts, drawings, and design documents until the engagement is paid in full, at which point the client may use the delivered design for the project. Trade sources, supplier relationships, and pricing remain confidential to the studio.
Either party may terminate with written notice. Fees for work completed through the termination date, and any furnishings already ordered on the client's behalf, remain payable. The booking retainer is non-refundable once the engagement is scheduled.
Source ledger
What's inside this free interior design proposal template
This interior design proposal template is a complete, editable example for interior designers scoping a residential or commercial project. It covers the space plan and concept direction, FF&E selections, managed procurement and installation, and phased pricing that keeps design fees separate from furnishings cost. Use it as a starting structure, then replace the sample content with your project specifics.
- A concept and material direction for the rooms in scope
- FF&E selections with a procurement and installation plan
- A phased timeline: concept, design development, installation
- Design fee separate from furnishings cost
- Retainer plus milestone payments tied to phase completion
How to use this interior design proposal template
Preview the full example above, then open it in InkDraft to make it yours. Replace the sample rooms and concept with your actual project, adjust the FF&E selections and procurement plan, and set the design fee. When the proposal reads the way you want it, send it for review and signature or export a PDF.
Template questions
What should an interior design proposal include?
A strong interior design proposal covers the space and rooms in scope, a concept and material direction, FF&E (furniture, fixtures, and equipment) selections, a procurement and installation plan, a timeline, and pricing with a retainer and milestone payments. Separating the design fee from furnishings cost keeps the budget clear.
How do interior designers charge for a project?
Common models are a fixed design fee by phase, an hourly rate, a cost-plus markup on furnishings, or a mix. This template uses phased fixed pricing tied to concept, design development, and installation, with furnishings billed separately at cost through a procurement schedule so the client sees the design fee and the product cost distinctly.
How are furniture and procurement handled in the proposal?
Furnishings are usually billed to the client at cost through an agreed procurement schedule and kept separate from the design fee. The proposal should list what is included, confirm lead times before ordering, and handle any additions as a written change rather than an assumption.
Should an interior design proposal ask for a retainer?
Yes. A retainer on acceptance secures the engagement and start date, with the balance tied to design approval and installation. This template uses a retainer plus milestone payments that always add up to the total, and treats the retainer as non-refundable once the project is scheduled.