Commercial cleaning company
Free Commercial Cleaning Proposal Template
A free commercial cleaning proposal template with scope-by-area specification, service levels, deep-clean schedule, pricing, signature terms, and a generator path.
Direct answer
A free commercial cleaning proposal template with scope-by-area specification, service levels, deep-clean schedule, pricing, signature terms, and a generator path.
Best for
- Commercial cleaning company creating a client-ready proposal
- Service teams that need cleaning scope, pricing, timeline, and terms in one document
- Visitors who want to fill a proposal template before creating an account
Commercial Cleaning Proposal
A commercial janitorial engagement covering mobilization, nightly cleaning, periodic deep-cleans, and monthly quality inspection over a three-month initial term.
Why now.
Brightpoint Office Park needs dependable, consistent janitorial service across its common areas and tenant suites, with clear standards and accountability rather than the variable results of its previous vendor. Summit Facilities Services will mobilize a dedicated crew and deliver nightly cleaning, scheduled deep-cleans, and monthly quality inspections under a defined scope of work and service levels.
The problem & solution.
The current cleaning is inconsistent from night to night, restrooms and high-traffic areas are not reliably serviced, and there is no inspection or reporting to hold the vendor to a standard.
A mobilized janitorial program with a documented scope of work by area and frequency, agreed service levels, periodic deep-cleaning, and a monthly quality inspection that keeps the standard measurable.
Success Metrics
- Scope coverage
- Current
- Inconsistent, undocumented cleaning
- Target
- Full documented scope by area and frequency, serviced nightly
- Service-level adherence
- Current
- No defined standard
- Target
- Nightly tasks completed to the agreed SLA
- Monthly inspection score
- Current
- No inspection process
- Target
- Consistent passing inspection scores each month
How we engage.
A mobilized, SLA-driven cleaning program with monthly inspection, sized to a three-month initial term that renews month to month.
Client Dependencies
- After-hours building access and security arrangements
- A designated facilities contact for issues and approvals
- Access to utilities, storage, and waste-disposal points
- Notice of tenant moves, events, or schedule changes
What's in & out.
In Scope
- Mobilization, staffing, and a documented cleaning specification by area and frequency
- Nightly janitorial service of common areas, restrooms, and tenant suites
- Periodic deep-cleaning and floor care (buffing, carpet, hard-floor treatment)
- Restroom consumables and supply restocking
- A monthly quality inspection with a reported score
Out of Scope
- Exterior window cleaning above ground level
- Post-construction and post-event specialty cleaning
- Biohazard or hazardous-material remediation
- Landscaping, snow removal, and waste-hauling contracts
- One-off deep-cleans outside the agreed schedule
Success Prerequisites
- Building access and security arrangements confirmed before mobilization
- Scope specification by area and frequency approved before service begins
- A single facilities contact for issues and monthly inspection sign-off
What you'll receive.
- 01Mobilization and cleaning specificationWeek 1
A documented scope of work by area and frequency, crew assignment, supplies setup, and a start-up walkthrough.
- 02Nightly janitorial serviceNightly, ongoing
Nightly cleaning of common areas, restrooms, and suites to the agreed service levels throughout the term.
- 03Periodic deep-clean and floor carePer schedule
Scheduled deep-cleaning and floor care on the agreed cycle during the term.
- 04Monthly quality-inspection reportMonthly
A monthly walkthrough inspection against the scope with a reported score and any corrective actions.
Phases, deliverables, allocations & dates.
- ·Mobilization and cleaning specification
- ·Nightly janitorial service
- ·Nightly janitorial service
- ·Periodic deep-clean and floor care
- ·Nightly janitorial service
- ·Monthly quality-inspection report
Fees & schedule.
Net 15
Standard cleaning supplies and restroom consumables are included as priced. Specialty materials or equipment requested outside the agreed scope are pre-approved and billed at cost.
Fees
Crew assignment, supplies setup, documented scope specification, and start-up walkthrough.
Nightly cleaning of common areas, restrooms, and suites over the three-month initial term.
Scheduled deep-cleaning and floor care on the agreed cycle during the term.
Restroom consumables and supply restocking through the term.
Payment Schedule
Why this team.
Team Members
Owns mobilization, service levels, and the client relationship.
Runs the nightly crew and the monthly quality inspection.
Case Studies
Mobilized nightly janitorial service and monthly inspections for a multi-tenant property after a vendor change.
Delivered a documented scope-by-area program with restroom and high-touch focus.
Differentiators
- A documented scope of work by area and frequency, not a vague nightly visit
- A monthly quality inspection that keeps the standard measurable
- A dedicated, supervised crew rather than rotating staff
What could go wrong.
The fine print.
This proposal may be attached to a separate service agreement if the parties choose to execute one.
This is a services engagement; no intellectual property is transferred. Summit Facilities Services carries commercial general liability insurance and bonds its cleaning staff, with certificates available on request.
The initial term is three months. Any renewal must be agreed in writing, including its scope, fee, and billing cadence. Either party may terminate the initial term with 30 days written notice. Fees for the active period and for work completed through the termination date remain payable.
Source ledger
What's inside this free commercial cleaning proposal template
This commercial cleaning proposal template is a complete, editable example built for janitorial companies bidding on office, retail, or facility contracts. It opens with a scope-by-area specification, breaks nightly service from periodic deep-clean and floor-care work, sets service levels and a monthly quality inspection, and prices the engagement over a defined initial term. Use it as the canonical cleaning proposal structure, then replace the sample areas, frequencies, and pricing with your bid.
- A scope specification broken down by area and cleaning frequency
- Service levels with a monthly quality inspection
- A deep-clean and floor-care schedule separate from nightly service
- Supplies handling and insurance coverage
- Milestone-based pricing over a defined initial term
How to use this cleaning proposal template
Preview the full example above, then open it in InkDraft to make it yours. Replace the sample facility areas and frequencies with the actual site, adjust the deep-clean schedule to match the client's needs, and set the pricing to reflect your bid. If your source is a walkthrough, call notes, or a client brief, start from the generator so the scope and pricing draft come from that input before you send it for review and signature.
Template questions
What should a commercial cleaning proposal include?
A strong commercial cleaning proposal includes a documented scope of work by area and frequency, the service levels (SLA), a periodic deep-clean and floor-care schedule, supplies handling, a monthly quality inspection, and pricing for a defined term. Spelling out scope by area and frequency is what separates a credible bid from a vague nightly visit.
How do you price a commercial cleaning contract?
Most janitorial work is priced by the scope and frequency over a term, often as a monthly figure or a fixed initial-term total. This template prices a three-month initial term with mobilization, nightly service, deep-cleaning, and supplies as line items, paid across mobilization and monthly milestones that add up to the total.
How is a cleaning contract's scope defined?
By area and frequency: which spaces are cleaned, which tasks are done nightly versus weekly or monthly, and to what standard. This template uses a scope-by-area specification plus a monthly quality inspection so both sides can hold the work to a measurable standard rather than an impression.
Should a cleaning proposal mention insurance and bonding?
Yes. Commercial clients expect proof of commercial general liability insurance and often bonded staff. Noting your coverage in the proposal and offering certificates on request removes a common objection and signals a professional operation.
Can I generate a commercial cleaning proposal from walkthrough notes?
Yes. Use the template when the scope is already clear. Use the proposal generator when the source material is still in walkthrough notes, call notes, or a client brief, because the generator turns those inputs into scope, frequency, pricing, timeline, and terms before you edit the final proposal.